HPMA BOARD MEETING                                    January 23, 2010 

The meeting was held at Ramkota in Casper, Wyoming. Present at the meeting were: 

·       Chuck King of Sage Hoppers MX Club: Worland track. 

·       Toby Spence and Rick Mills of the Douglas track.

·       Scott and Annette Penman of Rawlins Dirt Devils: Rawlins track.

·        Frank Davis, Shawn Hardman of the Casper Dirt Riders: Casper track.

·       Greg Griswold, Tony Zettlemoyer of Race Day Promotions: Casper track.

·       John Bundy, Jim Richardson, Kevin Hardesty of the Sweetwater Speedway: Rock Springs track.

·       Bob DeMunbrun, Etienne Ward of Big Horn Motocross: Worland track.

·       Dusty Hixson, Mike Cunningham of Freemont County Racing Association: Riverton track.

·       Tammie Niehoff of Powder Basin Motocross: Gillette track.

No representatives from Laramie or Cheyenne were present. Wheatland called and cancelled out and we did not have enough input for High Point Motor Speedway in Kimball, NE. Treasurer’s report was given.

It was discussed before picking race dates that there would be clubs that could have HPMA races with everything but race points (Non-Points) for the race. There would still be trophies, the transponders and scoring system etc. but that it would be a non-points race until they were reinstated as a HPMA point’s race. Chuck King brought up the question – What happens to the clubs if they are not doing their part and they have a flop race, due to not watering, having enough people to take care of their track or it not being properly groomed? After a lengthy discussion, it was decided on that there would be a “Track Evaluation form & committee”. Newly elected Vice President Bob Lynch handed out the old forms so the clubs could look them over. Bob DeMunbrun made a motion that if the Big Horn Motocross non-points race is successful they would like their second race to be a HPMA points race. Steve Cobb seconded the motion.

The next discussion was on Track of the year, and wanting to distinguish between a popularity/numbers vote to an actual Track performance “Track of the Year”. Chuck King put a motion on the floor to change the way the Track of the year was voted on. The motion was dropped. Amended motion for how voting goes for Best track of the year and Riders choice track of the year. Toby Spence made a motion to have the track evaluations committee go over their forms and decide this vote. Chuck King seconded the motion. Their will still be the Pee Wee track of the year also.

 

Reilly Ludwig is now the Bike and Class eligibility coordinator for the bikes and specs. The minutes of the board meeting and the new officers of the HPMA were introduced. Each person present stated their name and what club they were from and their sponsored town.  It was discussed the dues the club’s would have to pay:

·       $200 Sanction fee to the HPMA per race day.

·       A one-time $200 book fee for their page in the Rules & Regulations book.

·       $100 Referee fee per race day.

·       $25 to $50 Pee Wee scorekeeper – due to cutting the additional classes of Pee Wee races, it will be decided on one or two scorekeepers.

·       $200 for the Trackside/Secretary workers.

·       Approximately $525/$550 per race day.

 

1.    The club will have to have a runner for posting score sheets.

2.    The clubs will have to have someone in the trailer to collect their entry fee money.

3.    The club will decide if they want an additional hand scoring person.

4.    The clubs were informed that the HPMA would be purchasing a trailer to work out of and to consider that when they are working on their track because they will have to have a place/pad for it.

 It was discussed that these decisions should have been made at the Banquet meeting but that no one showed up to make these decisions. Several classes dropped or changed:  VET C, 65C, MINI NON-COMP B & C, (just a general mini non-comp class) PEE WEE B & PEE WEE C, WOMEN’S B & C (just a general women’s class).

Pee Wee coordinator Dale Lobdell told the clubs that the Pee Wee tracks would also be evaluated and to please do some track prep on these tracks too. Widen the tracks to 20’ (twenty feet). The mini quads cannot pass due to the narrow bike tracks.

 

Last topic of discussion before picking race dates. The banquet incident and subsequent fighting that ensued. 2009 President Travis Garska did not have the time needed to take care of the incident with his having to move out of state. Chuck King stated, “Boys will be boys”. Jim Richardson stated that there should be NO tolerance of any altercations whether at the races or any HPMA functions and that all parties should be kicked out of the circuit for a year. It was decided on and Rick Mills motioned that all parties involved be put on probation for one year and they would start a paper trail. Steve Habeck and Steve Cobb would notify the parties involved. Shawn Hartman seconded the motion.

 Jim Richardson asked that the Day Pass fee be dropped or lowered. He put a motion on the floor. It was seconded by Steve Habeck that it would be lowered to $10 for all Day Passes. The race dates and banquet dates followed.